ID: 141

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Configuring Mandatory Metadata at Checkin

Introduction

Checkin Dialog in Asset Browser
Checkin Dialog in Asset Browser

Mandatory Metadata is a feature added from Zoom 5.1 onwards, that allows administrators to require users to input metadata before assets can be ingested into Zoom. This encourages users to input metadata which makes assets more searchable for users. Once enabled, all new assets or new revisions of assets must adhere to the Mandatory Metadata policies.

By default, Mandatory Metadata is not enabled when Zoom is installed. It has to be configured by the Zoom Administrator. Zoom Administrators are able to choose which metadata fields should be mandatory, optional, or not displayed at all in the Check-in window.

While making any changes to the metadata, please make sure to not accidentally delete any metadata field, values, keys or any groups. All metadata already present in Zoom is in use by the system.

 

Metadata fields that will be visible within the Check-in window must have their type set to optional or mandatory. For additional information on how to configure the metadata field types, refer to Configuring Metadata.

Ensure that metadata groups that contain mandatory or optional fields have their editable attribute set to true:

Enable Mandatory Metadata

After the metadata fields have been set to be visible in the Checkin dialog, Mandatory Metadata needs to be enabled through the Web Management Console.

  1. Log into the Web Management Console at http://[YourZoomServer]:8443 using your preferred web browser.
  2. Click on Server Control Panel in the left sidebar.
  3. Click Repository Settings
  4. Enable Enforces Mandatory Metadata on every Checkin.
  5. When prompted to restart the Zoom server, click Yes.