ID: 9226

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Getting started with EZ

The EZ system is a way to automatically manage the installation and upgrade of Zoom Server and Zoom Clients in a new or existing Zoom setup. Once it is configured, administrators (EZ Admin) only need to approve Zoom builds that are automatically downloaded from Evolphin servers and then installed on client machines.

Only Zoom Client build download and installation is supported in the current EZ version. Zoom Server builds are not managed through EZ.

 

Set up involves identifying an EZ Updater machine and creating an EZ Admin user to manage it.

For the initial setup on the EZ Updater:

  1. User downloads and installs EZ Updater. Creates EZ Admin account. EZ Admin downloads EZ Client builds.
  2. EZ Admin configures and sets up EZ Updater using the EZ web portal and makes EZ Client builds ready for client machines. EZ Updater automatically starts downloading Zoom builds.
  3. EZ Admin informs users to download EZ Client builds to install on client machines.
  4. When Zoom builds are listed on the EZ portal, EZ Admin tests and approves Zoom builds for use by the clients.

 

For the initial setup on the client machine:

  1. Users download EZ Client build from their EZ Updater machine (URL shared by the EZ Admin).
  2. Users install EZ Client build and get the EZ Assistant app.
  3. EZ Assistant will automatically connect with your EZ Updater to get relevant Zoom Client build.
  4. EZ Assistant will automatically install Zoom Client on the client machine. Windows users restart the machine after Zoom installation/update.

 

After the EZ Updater and EZ Clients are set up:

  1. EZ Updater will automatically download new Zoom builds when available on the Evolphin Server.
  2. EZ Admin will routinely check for new Zoom builds, then test and approve these for use by the clients.
  3. EZ Assistants on client machines will automatically check for new approved Zoom builds on the EZ Updater as per the schedule set by the EZ Admin.
  4. Whenever a new Zoom build is downloaded from the EZ Updater, EZ Assistant will install it after informing the user on the client machine.
  5. Windows Zoom Client users restart their machines after Zoom update.

 

The table summarizes these flow of steps:

EZ Updater (Server) EZ Assistant (Client)
Initial set up
User downloads and installs EZ  
User registers EZ Admin  
EZ Admin configures EZ, makes EZ Client builds ready  
EZ Admin shares URL with clients to download EZ  User downloads and installs EZ from EZ Admin mail 
EZ Updater downloads Zoom builds. EZ Admin tests and approves Zoom builds EZ Assistant automatically checks for and downloads Zoom build
  EZ Assistant prompts and automatically installs Zoom
After initial setup
EZ Updater automatically checks for and downloads Zoom builds from Evolphin Support  
EZ Admin regularly tests and approves Zoom builds for clients EZ Assistant automatically downloads and install Zoom

      — These steps in the flow need to be manually performed by the user. All other steps are automatic.

 

 
 

This is how a working EZ setup looks like:

 

 

In this system, the components are:

  1. Evolphin Server: This is where the builds are hosted by Evolphin. Whenever a new Zoom version is released, it is made available here for automatic download by EZ Downloaders.
  2. EZ Updater: This machine hosts the EZ Updater service. On one hand, it communicates with Evolphin Cloud to automatically download available builds, and on the other hand, it informs EZ Clients of a pending update of Zoom Client. The builds can also be downloaded manually from Evolphin Cloud or pushed to chosen EZ Clients. An EZ Admin should approve downloaded Zoom builds first before any EZ Clients could access these.
  3. EZ Client: This is your regular Zoom Client machine which also runs the EZ Assistant application. This EZ Assistant communicates with the EZ Updater to automatically download and install available Zoom Client updates at pre-configured times, or at demand.

 

Before starting with the installation and set up of EZ, check that the following prerequisites are met:

Here are the requirements for EZ Updater and EZ Client machines:

EZ Updater

  • At least one EZ Updater machine is required for one geographical location.
  • It should run Linux or Windows OS.
  • It is suggested to have more than 100GB of storage as multiple Zoom builds will be downloaded and stored here.
    If the storage on EZ Updater is full, no new builds will be downloaded. The admin will have to remove older builds manually.  
  • A minimum of 8GB memory is required. It is recommended to have more memory if it is required to serve many clients simultaneously.
  • Any one browser from Microsoft EDGE, Google Chrome or Mozilla Firefox is required.
  • Access to Internet (preferably high-speed) is mandatory.
  • Port 5551 should be accessible (check if the port is open).
  • Your unique Client name and Zoom license should be ready and accessible (given by Evolphin Customer Support).

EZ Client

  • One machine is required for each EZ Client (that will also be the Zoom Client).
  • It should run Windows or Mac OS.
  • It is suggested to have at least 10GB of storage as a client will have a maximum of three Zoom build versions available at any time.

    If the storage is full, no new builds will be downloaded. 
  • A minimum of 8GB memory is required.
  • Any one browser from Microsoft EDGE, Google Chrome or Mozilla Firefox is required.
  • Access to EZ Updater via a local Network (or Internet) is required.
  • Port 5551 should be accessible (check if the port is open).

 

The latest versions of Microsoft EDGE, Google Chrome, and Mozilla Firefox browser are supported. Microsoft Internet Explorer and Apple Safari are not supported.
 
 
After checking that the prerequisites are met, start Installing and setting up EZ.

 

After EZ is installed on your EZ Updater and EZ Client machines, manage Zoom builds on your EZ Updater to make the system ready for auto-installation of Zoom builds.

Check EZ Updater and EZ Client posts to know more about managing your EZ setup.