ID: 152

Getting Started with Zoom

Start working with Zoom on your desktop

This guide helps you get started with using Zoom with Asset Browser and the desktop clients. As pre-requisites to this guide, we assume that you have completed the Zoom Deployment Guide .

Asset Browser is very powerful desktop and web application that allows users to browse and search assets that are stored inside of Zoom. Asset Browser is the center of your Zoom experience as it allows you to search, browse, view, checkout, checkin assets from your desktop computer or in your web browser.

To get started, let’s get you logged into Asset Browser.

Desktop Visual Asset Browser

Once Zoom is installed on your computer, Asset Browser is easily accessible at any time through the Z-menu. The following steps will show you how to launch the Asset Browser.

Asset Browser Interface
Asset Browser Interface
On Mac OS X
  1. In the top-right corner of your computer screen, click the macOS_ZoomMenu Z-menu.
  2. Select Asset Browser.
On Windows 7 / 8
  1. In the bottom-right corner of your computer screen, right-click the macOS_ZoomMenu Z-menu.
    If you do not see the Zoom menu, it may be hidden in your System Tray, Click on the System Tray arrow and drag the Z-menu into your System Tray.
  2. Select Asset Browser.

Once you have opened Asset Browser, you will be prompted to login using the credentials established during your Zoom installation. Insert your username and password for your Zoom Server.

Login Dialog in Asset Browser
Login Dialog in Asset Browser

Web Visual Asset Browser

Along with Asset Browser on desktop, users can log into Zoom using their web browser using the Web Asset Browser. The Web Asset Browser allows you to do most of the common operations you would do on your desktop client.

The main difference with the web client is you can export and import assets, however versioning is not supported.

  1. Open your web browser.
  2. Navigate to http://[YourZoomServer]:8873/vab, replacing [YourZoomServer] with your Zoom Preview server address.

Lightweight Web Client 

In addition to the powerful Asset Browser clients targeted at creatives and content creators, Zoom 7.0* also ships with a lightweight web client for upstream users such as brand managers, marketers. To launch it:

  1. Open your web browser.
  2. Navigate to http://[YourZoomServer]:8873/webclient, replacing [YourZoomServer] with your Zoom Preview server address.

Once you are all set with logging into the Asset Browser, you are ready to start ingesting/importing/editing files. In the next section, we will learn how to Ingest Files into Zoom.

* This feature is available only in Zoom 7.0 or higher.

 

Search Bar

You can launch a global search that spans file. folder name, metadata right from the home page without needing to open a search tab first.

Recent Files

See all your recently modified or previewed files. Double click on any file in this view to jump straight to to a tab with more details about the file.

Activity feed

Changes made to files in the brand or project vault you are a member of will show up in the activity feed. If a user profile icon has been configured by the administrator you will be able to tell who made that change.

Custom Widget Panels

Using the Settings you can control which two panels show up by default in your home page view.

 

 

There are a variety of different ways you can import assets into Zoom. To get you started, follow the instructions in the link below to import links.

In Asset Browser, files can be imported as individual files and as folders. The following steps show how to import files into Asset Browser using the defproj project that is created by default in Zoom. Thumbnails for supported file types are generated during the import process.

The examples below are based on a sample directory that is structured like the following and importing into the defproj project, which is created by default after first installing Zoom:

Folder structure of example files
Folder structure of example files
  1. In the top-left corner of the Asset Browser interface, click on the Description: Evoltech:Users:ben:Desktop:Screen Shot 2014-02-24 at 11.48.50 AM.png Browse button.
  2. In the Path Navigator, click on defproj.
  3. In Finder or Windows Explorer, to the folder that contains the files you would like to import into Zoom.
  4. Select the files in Windows Explorer or Finder.
  5. Drag-and-drop them into eitherthe defproj folder in the Path Navigator or in the center view (Grid/List/Portfolio) of the Asset Browser.

Your files are now imported into the defproj project. If you also imported folders into this project, you will see them in the Path Navigator and in the browse view. You can navigate into the folder by double-clicking the folder or selecting it in the Path Navigator.

If the optional VideoFX module is implemented, the files will be routed to either an Ingest workflow with a transcoding engine or as direct assets into the Zoom database. For more details on storage management with Zoom please see this.

Once you have successfully imported your assets into Zoom, you are going to need to learn some of the basics of how to work with assets in Zoom. Below are some of the core functions you need to learn to get started with Asset Browser:

Browse Assets

Browse Mode - Asset Browser
Browse Mode – Asset Browser

Browse Mode in Asset Browser allows users to navigate and browse Zoom in hierarchal structure. Browsing is much similar to navigating files and folders on your own computer in your file system.

These instructions assume that you already have Asset Browser open and step you through how to navigate your files.

  1. Click the Description: Evoltech:Users:ben:Desktop:Screen Shot 2014-02-24 at 11.48.50 AM.png button in the top-left corner.
  2. In the Path Navigatorclick the arrow next to defproj to expand the folder.
  3. In the Path Navigator, click the sub-folder of defproj.

You can use the Path Navigator to navigate to different folders inside of Zoom. The contents will display in the center of your screen.

Preview Assets

Asset Previews - Asset Browser
Asset Previews – Asset Browser

Zoom can generate high-resolution previews a variety of different file-types, even if you do not have that application installed on your computer. These previews include images, videos, PDFs, InDesign files, etc. For a full list of supported files for preview, see Supported Preview File-Types .

The following instruction describe how to generate a preview of an asset in Asset Browser.

Via Keyboard
  1. Select an item in Asset Browser.
  2. Hit the spacebar on your keyboard.
Via Mouse
  1. Select an item in Asset Browser.
  2. Double-click asset.

Move Assets

Assets in Zoom can be moved from one location to another via drag-and-drop. The following instructions show how to move an asset from one directory in Asset Browser to another.

  1. Click the Description: Evoltech:Users:ben:Desktop:Screen Shot 2014-02-24 at 11.48.50 AM.png Browse button in the top-left corner.
  2. Navigate to defproj using the Path Navigator.
  3. Expand defproj in the Path Navigator using the Description: Evoltech:Users:ben:Desktop:Screen Shot 2014-02-24 at 12.14.59 PM.png expand arrow button.
  4. Select a file inside of defproj.
    Ex. Image01.psd
  5. Drag-and-drop the file to the subfolder in the Path Navigator. A square will appear over the folder, indicating that the file will be moved into that folder.

Rename Assets

Assets can be renamed easily with the Asset Browser interface. The instructions below describe the different methods you can rename an asset in Asset Browser.

Clicking Filename
  1. Select an item in Asset Browser.
  2. Click once on the filename.
  3. Hit Enter on your keyboard.
Using Contextual-Menu
  1. Select an item in Asset Browser.
  2. Enter your new filename.
    Description: Evoltech:Users:ben:Desktop:Screen Shot 2014-02-24 at 12.32.02 PM.png
  3. Click OK.

Delete Assets

Assets can be deleted with ease within the Asset Browser. It is important to note, however, that no assets or revisions are every truly deleted and assets can always be restored.

Whenever a person deletes an asset in Zoom, Zoom simply flags that asset as Deleted. The assets remain in the Zoom database and can be resurrected at any time.

In order to delete an asset, you must have appropriate permissions to do so.

The following instructions describe how to delete assets in Asset Browser:

  1. Select an item in Asset Browser.
  2. Click the Description: Evoltech:Users:ben:Desktop:Screen Shot 2014-02-24 at 12.50.53 PM.png Delete button.

Smart Copy Assets

Within Zoom, creating copies of files is easy using Smart Copy. Unlike conventional copying of files which takes up additional data, creating a Smart Copy allows a file to be copied and edited without having to duplicate data on the server. You can create smart copies of a file or an entire folder.

Using Contextual Menu
  1. Select an item in Asset Browser.
  2. Right-click on the asset and Select Smart Copy.
  3. Type in the path of the location you would like the Smart Copy to be created in.
  4. Click OK.
Using Keyboard
  1. Select an item in Asset Browser.
  2. On your keyboard, hit:
    • Mac: Command ? + Option ? + C
    • Windows: Ctrl + Alt + C
Bulk Smart Copy Using Cart
  1. Select items in Asset Browser.
  2. Click the Description: Evoltech:Users:ben:Desktop:Screen Shot 2014-02-27 at 2.32.24 PM.pngCart button to add the items to the cart.
  3. Click on the  Cart and Select Smart Copy.
    Description: Evoltech:Users:ben:Desktop:Screen Shot 2014-02-27 at 2.33.29 PM.png
  4. Choose whether you would like your smart copy to be in the current folder or in a different folder. If you click Save to other folder, click the Browse… button to navigate to the appropriate folder in Zoom.
  5. Under New Filenames, set whether you would like to keep the same filename or rename the files.

Now that you have gotten a feel for how to move and manipulate assets in Zoom, now you will want to learn how to edit metadata, allowing you to make your assets more searchable in Zoom.

Editing Metadata

In Zoom, metadata is additional information about an asset. Commonly, this described as “data about data”. It is information that describes an asset beyond the digital data that is contained within it. This can include a variety of information from title, description, location, and a variety of other types of metadata. These are helpful because they allow users to search and filter assets based on this information.

Zoom comes with a variety of metadata fields out-of-the-box. Some of this information is automatically populated when files are imported into Zoom because they are stored as XMP metadata in the files.

Zoom also has the ability to track links between assets. For example, when using applications such as Adobe InDesign, Adobe After Effects, or Adobe Premiere, Zoom can automatically checkin and out assets that are placed inside of these project files, reducing the extra steps of checking in multiple files separately.

As of Zoom 5.1, Zoom also has the ability to read layers information from applications such as Adobe Photoshop, Adobe Premiere, and Adobe After Effects. This allows users to browse the layers structure of their project files without having to ever open the file. It also allows users who place assets in these projects to view the linked assets in Zoom

The following step describe how to edit file metadata for assets inside of Asset Browser.

Editing Metadata on Single Asset

  1. Select an asset in Asset Browser using your cursor.
    Metadata_SelectAsset.png
  2. On the right sidebar, click on the Metadata panel.
    Metadata_SelectingMetadata.jpg
  3. Select a metadata field to edit.
    City
  4. Click on the value area. The value should turn into a text-field or drop-down.
    Metadata_FieldCursor.jpg
  5. Enter your metadata value.
    Metadata_EditingField.jpg
  6. Hit Enter on your keyboard.

Editing Metadata on Multiple Assets

  1. Select multiple asset in Asset Browser using your cursor and holding down Shift.
    Metadata_SelectAsset.png
  2. On the right sidebar, click on the Metadata panel.
    Metadata_SelectingMetadata.jpg
  3. Select a metadata field to edit.
    City
  4. Click on the value area. The value should turn into a text-field or drop-down.
    Metadata_FieldCursor.jpg
  5. Enter your metadata value.
    Metadata_EditingField.jpg
  6. Hit Enter on your keyboard.

Mandatory Metadata and Custom Metadata

For additional information regarding Mandatory Metadata, please refer to Configuring Mandatory Checkin

With metadata now placed on your assets, the next guide will help you learn how to search inside of Zoom using the Global Search tools.

One of the primary benefits of integrating Zoom into your workplace is the ability to search for files. Zoom has many features to allow you to search for items inside of Zoom as well as filter your search results to ensure you are getting the information that you are looking for.

Each asset inside of Zoom has metadata associated with it. This can be from file properties such as the creation date, the file type, etc., or it can be information such as a title, description, keywords etc. The more metadata a file has, the more ways that Zoom’s search can be used to quickly find the files that you are looking for.

Search Page

Click the search icon . In the search opening tab, you would see a search mode selector next to the search box where you would type the phrase to search for. Clicking on this selector would open a drop-down as shown below.

Each option in the drop-down triggers a different flavor of Zoom search and they are described in the sections below.

Basic Search – “Search Everywhere”

The basic search or the global search looks for the input search string in file names, project names, authors, metadata property names / values, revision comments etc. 

 

When typing into the Global Search, for example, you might be searching for all files that have person. We can do this by doing the following:

  1. In Asset Browser, select the Search Everywhere menu option in the top-right corner of your screen in Search view.
  2. In the Search field, enter a term, for example “bird”.
  3. Hit Enter or Return on your keyboard.

The search results will now show up for you to browse. Depending on the amount of files in the system or your search term, you may have thousands of results, so you might want to refine your search results. Fortunately, Zoom has the tools to help you with that with Quick Search and Filters.

Quick Search

Quick Search is a feature that allows you to quickly find a file from the search results that you have displaying. For example, if your search term was Obama and you were now trying to quickly narrow it to include items that have Washington, you can do this using the Quick Search:

  1. Click the Description: Evoltech:Users:ben:Desktop:Screen Shot 2014-03-03 at 5.02.16 PM.png Search… field in the top left corner of your viewer.
  2. Type what you are searching for into the Quick Search field.
    Ex. Nixon

    Description: Evoltech:Users:ben:Desktop:Screen Shot 2014-03-03 at 5.05.45 PM.png

  3. Zoom will list the matching items based on your current folder or search result.
    If you type in an Asset ID number, the asset will show up under Asset Id, or an author name in Author, Date, Comment, etc.
  4. Click View All… under the category that you want to see.

Filters

Searching can sometimes return a large amount of results. When this happens, it is helpful to have a filter to further filter your results. Zoom has filters to help narrow your search results to the specific asset you are looking for.

  1. Click on Description: Evoltech:Users:ben:Desktop:Screen Shot 2014-03-03 at 5.26.37 PM.png Add Filter.
  2. In the Choose Filter field, type the name of the metadata field you want to filter by.As you type the name of the field, a drop-down list will appear showing which fields are available.
    Keywords

    Description: Evoltech:Users:ben:Desktop:Screen Shot 2014-03-03 at 5.29.02 PM.png

  3. When the field appears, type in the value you want to search by.
    Nixon

    Description: Evoltech:Users:ben:Desktop:Screen Shot 2014-03-03 at 5.31.28 PM.png

As you add filters, the content will narrow in your view. You can remove filters by clicking the  Description: Evoltech:Users:ben:Desktop:Screen Shot 2014-03-03 at 5.33.09 PM.pngDelete button next to your field.

Advanced Search – “Search Filename”

Users can select the “Search Filename” option to simply search for assets of specific file names. But more importantly, with Advanced Search, users can create a very granular search for specific items inside of Zoom using asset metadata.

Searching Based on Metadata Fields

  1. In Asset Browser, click the Description: Evoltech:Users:ben:Desktop:Screen Shot 2014-03-03 at 5.36.36 PM.png Search button in the top-left corner.
  2. Click the Advanced Options button.
  3. Under Select Metadata field, type the metadata field you want to search by and hit Enter on your keyboard.
    Ex. Keywords

    Description: Evoltech:Users:ben:Desktop:Screen Shot 2014-03-03 at 5.43.08 PM.png

  4. Type the value that you wish to search by. A list of values that already exist in Zoom will be listed for you to Select.
    Ex. Nixon

    Description: Evoltech:Users:ben:Desktop:Screen Shot 2014-03-03 at 5.43.18 PM.png

  5. When ready, click Search.

Searching Based on Revision Information

Revision information is information about the individual revisions of a file. For example, who it was who committed that version of a file, the comment when it was committed, the date range of when, etc.

The following example is based on the search query to answer “show me all of the items created by Ben today”:

  1. In Asset Browser, click the Description: Evoltech:Users:ben:Desktop:Screen Shot 2014-03-03 at 5.36.36 PM.png Search button in the top-left corner.
  2. Click the Advanced Options button.
  3. Click the Revision Information tab.
  4. Enter the Author name in the Author field.
    Ex. Ben

    Description: Evoltech:Users:ben:Desktop:Screen Shot 2014-03-03 at 5.47.03 PM.png

  5. Under Date Range, check the From checkbox and set the date to today’s date.
  6. Click the Search button.

Search in Specific Projects

Searches can be narrowed to specific projects or folders. The following example will show you how to narrow your search to a specific project or folder:

  1. In Asset Browser, click the Description: Evoltech:Users:ben:Desktop:Screen Shot 2014-03-03 at 5.36.36 PM.png Search button in the top-left corner.
  2. Click the Advanced Options button.
  3. Click the Search Scope (or Search Inside on Zoom 5.0 and earlier) tab.
  4. Click Specify Project(s)
    Description: Evoltech:Users:ben:Desktop:Screen Shot 2014-03-03 at 5.59.52 PM.png
  5. Click Browse.
  6. Navigate to the folder or project you would like to search in.
  7. Click OK button.
  8. Click the Add button.
  9. Click Search button.

You can add multiple search directories to the list during your search.

Save Search

In Zoom, you can save your searches for future use. This can be useful when commonly searching certain things in Zoom.

  1. In Asset Browser, click the Description: Evoltech:Users:ben:Desktop:Screen Shot 2014-03-03 at 5.36.36 PM.png Search button in the top-left corner.
  2. Click the Advanced Options button.
  3. Set your search parameters.
  4. Click the Description: Evoltech:Users:ben:Desktop:Screen Shot 2014-03-03 at 6.07.25 PM.png Save button.
  5. Insert your Saved Search name.
  6. Click OK.

File-type Filter

As of Zoom 5.1, you can now filter your search results based on defined File-type filters. For example, you may only want to see Images, or Videos, or Layouts, etc. Each of these File-type filters are configurable by Zoom Administrators.

Using a File-Type Filter
  1. In Asset Browser, click the Description: Evoltech:Users:ben:Desktop:Screen Shot 2014-03-03 at 5.36.36 PM.png Search button in the top-left corner.
  2. Click the Advanced Options button.
  3. Set your search parameters.
  4. Click on the Search Scope tab.
  5. Under File-type Filter, check the filters you would like to use.
  6. Click Search button.
Adding a New File-Type Filter
  1. In Asset Browser, click the Description: Evoltech:Users:ben:Desktop:Screen Shot 2014-03-03 at 5.36.36 PM.png Search button in the top-left corner.
  2. Click the Advanced Options button.
  3. Click on the Search Scopetab.
  4. Under File-type Filter, double-click Click here to add new Filter
  5. Click the Add ButtonAdd button in the top-right corner.
Deleting a File-Type Filter
  1. In Asset Browser, click the Description: Evoltech:Users:ben:Desktop:Screen Shot 2014-03-03 at 5.36.36 PM.png Search button in the top-left corner.
  2. Click the Advanced Options button.
  3. Click on the Search Scope tab.
  4. Under File-type Filter, double-click Click here to add new Filter
  5. Click the Delete button Delete button next to the Filter you would like to delete.
  6. Click Save

Content Search – “Search File Contents”

Selecting this option would let users to restrict their search to only the contents of assets in the repository. Please refer to the link here for more details. Content search is disabled by default, please ask your administrator for help configuring it.

Browse in Tab

Browse in Tab

When searching for assets in Zoom, you may want to see assets in the context of which folder they are located in. By using the Browse in Tab function, Zoom will open a new tab in the folder it is located in Zoom.

  1. Select an item in Asset Browser.
  2. Right-click on asset and select Browse in Tab.

Now that we have finally learned how to bring assets into Zoom, move them around and add metadata, it is time learn how to manipulate assets by using the Checkin and Checkout functions in Zoom. The next guides help you learn how to checkin, checkout, and update assets in Zoom.

Asset Status

One of the unique abilities of Zoom is the ability to check files in and out as you are working on them. The following instructions will explain how to checkout a file from Zoom using Asset Browser. Before doing so, it is important to understand the different file-statuses that exist in Zoom.

Status Description
Up to Date There is a working copy of the file on your computer that is currently up to date and the latest version from the Zoom Server.
Modified There is a working copy of the file on your computer that is currently modified and is a newer version than the one on the Zoom Server. This file needs to be checked in to the Zoom Server.
Need to Update There is a working copy of the file on your computer and there is a newer version on the Zoom Server. You need to update
Conflict There is a working copy on your computer that was modified based on an older version of the file and there is a newer revision on the server. Zoom does not know which version is the correct version.
Lock The file is locked on the server. Only the user that has the file locked can edit the file.

Within Asset Browser, it is easy to see the status of the file below the thumbnail of the asset. You will see the different icon indicators indicating the status of the file. If you do not see an indicator next to the file, this tells you that you do not currently have a working copy on your computer.

Locks

Locks is a feature in Zoom that allows you to restrict who is working at a file at one time. This helps communicate to users which files have been delegated to which users at a time. When a file is locked, other users in Zoom are not able to commit a new version of the file until you have released the lock on the file.

Description: Evoltech:Users:ben:Desktop:Screen Shot 2014-02-27 at 5.03.24 PM.png

When a file is locked, an indicator is shown below the asset thumbnail. When you hover over this icon with your cursor, you can see additional information regarding who has this file.

When you checkout files from Zoom, by default it will lock the file. It is important to release the lock once you have completed your work on the file.  You can also have the Asset Browser prompt you when you checkout a file to determine whether you want to lock the file or not.

Lock File During Checkout

If Ask to Lock Before Checkout is enabled, you will be prompted to lock the file during checkout. Please follow the following instructions to lock the file during checkout:

  1. Select an item in Asset Browser.
  2. Right-click on the asset and select Checkout.
  3. When asked whether you want lock this file/folder for editing, click Yes.
    Description: Evoltech:Users:ben:Desktop:Screen Shot 2014-02-27 at 5.28.24 PM.png

Lock Working Copy

If you already have a working copy on your computer, you can lock that file by doing the following:

Via Button

  1. Select an item in Asset Browser.
  2. Click the Description: Evoltech:Users:ben:Desktop:Screen Shot 2014-02-27 at 5.39.45 PM.png Get Lock button.

Via Contextual Menu

  1. Select an item in Asset Browser.
  2. Right-click on the asset and select Get Lock.
    Description: Evoltech:Users:ben:Desktop:Screen Shot 2014-02-27 at 5.35.53 PM.png

Release Lock

Via Button

  1. Select an item in Asset Browser.
  2. Click the Description: Evoltech:Users:ben:Desktop:Screen Shot 2014-02-27 at 5.34.08 PM.png Release Lock button.

Via Contextual Menu

  1. Select an item in Asset Browser.
  2. Right-click on the asset and Select Release Lock.
    Description: Evoltech:Users:ben:Desktop:Screen Shot 2014-02-27 at 5.40.28 PM.png

Configuring Locks During Checkout

It is configurable as to whether you would like to be prompted whether to be prompted when checking out a file as to whether you want to be asked to lock or not. If you disable this, files will be locked automatically.

You can configure this setting by doing the following:

  1. In the top-right corner, click the Description: Evoltech:Users:ben:Desktop:Documentation Screenshots:Screen Shot 2014-02-27 at 5.44.37 PM.png User menu and Select Settings.
  2. Check or uncheck the option Ask to Lock Before Checkout.

Checkout Assets

Checkout Assets

When you checkout assets, the assets are downloaded to your computer so that you can modify them locally. This files is called working copies. Any changes to the working copy will not affect the file on the Zoom Server until the file is checked in. When the file is checked in, it is stored as a new of the asset.

When checking out a file from Zoom, a working copy is downloaded in the same folder hierarchy as on the Zoom Server.

When you checkout a file from Zoom, the file is downloaded to the working copy folder. The files are stored in the same folder path as located in Zoom. For example, if your file is located in /defproj/My Folder/file.jpg, it will be located in /defproj/My Folder/file.jpg on your computer in the working copy folder.

By default, working copies are downloaded to [Home Directory]/Documents/Evolphin Zoom. This is configurable by changing the setting by going to Z-menu > Settings, clicking on Server/WC Settings and changing the Default Checkout Location setting.

Via Button
  1. Select an item in Asset Browser.
  2. Click the Description: Evoltech:Users:ben:Desktop:Screen Shot 2014-02-27 at 4.05.50 PM.png Checkout button.
Via Contextual Menu
  1. Select an item in Asset Browser.
  2. Right-click on the asset and select Checkout.
    Contextual-menu for selected asset in Asset Browser
  3. You may be prompted as to whether you would like to lock the file.
    See Locks
Via Keyboard
  1. Select an item in Asset Browser.
  2. On your keyboard, hit:
    • MacCOMMAND + O
    • WindowsCTRL + O

Checkin Assets

Prior to Zoom 5.1, the process of checking in an asset was referred to as Commit.

The following instructions describe how to checkin assets using Asset Brwoser. When you have made changes to your files, you should see a RED indicator telling you that your has been modified and you need to checkin that file to the server. When you checkin that file to the server, Zoom will analyze the changes you made to your files and send only the changes to the Zoom Server and create a new version.

After you have checked in your file, a working copy remains on your computer until you delink it. Keeping a working copy on your computer allows you to download updates and checkin changes faster as Zoom only has to send the changes in the files back and forth to the server. To remove the working copies from you computer, see  Delink Assets

Via Button
  1. Select an item in Asset Browser.
  2. Click the Description: Evoltech:Users:ben:Desktop:Screen Shot 2014-02-27 at 4.24.44 PM.png  Checkin button.
Via Contextual Menu
  1. Select an item in Asset Browser.
  2. Right-click on the asset and Select Checkin.
    Checkin via Contextual-menu

With Zoom, you can checkin assets that are linked to the asset you have open at that same time you are checking in your asset.

  1. In your Creative App, click the Checkin button in the Creative App.
  2. Check the checkbox With Linked Assets.
  3. Click Checkin.

For additional information, also look at the guides for applications such as Adobe InDesign and Adobe After Effects for more examples.

Checkin and Convert to Working Copy

When checking in a file, Convert to Working Copy copies the file and converts to a working copy in your default working copy folder to continue working on the asset.

  1. In your Creative App, click the Checkin button in the Creative App.
  2. Check the checkbox Convert to Working Copy.
  3. Click Checkin.

Checkin Parent Directory

When importing InDesign, After Effects, or Premiere projects, often you need to import multiple related files at the same time. With Zoom 5.1, you can now Checkin the parent directory of a file from within Creative Apps.

  1. In your Creative App, click the Checkin button in the Creative App.
  2. Check the checkbox Parent directory.
  3. Click Checkin.

Assets can also be checked in via other locations as well:

Check-in Assets
via Creative App Panel

Delink Assets

Once you have completed your project and you no longer need to have working copies on your computer, you can delink them. This will remove the files from your computer. If you need work on them at another time, you can check the files out again.

  1. Select an item in Asset Browser.
  2. Right-click on the asset and Select Delink.
    Description: Evoltech:Users:ben:Desktop:Screen Shot 2014-02-27 at 4.57.41 PM.png

Revisions

Every file inside of Zoom can have multiple revisions or versions of a file. Every time that you commit a new version of a file it creates a new Revision of that file. Any of these different revisions can be accessed at any time.

The different revisions of a file are easily accessible in Asset Browser through the Matched Revisions panel. These are visible by clicking the Revisions button.

There are multiple actions you can do with a revision. These are accessible by doing the following:

  1. Select an item in Asset Browser.
  2. Click the Description: Evoltech:Users:ben:Desktop:Screen Shot 2014-02-27 at 6.22.49 PM.png  Revisions button to ensure that the Matched Revisions panel is visible.
  3. Click to select a revision in the Matched Revisions panel.
  4. Right-click the revision.
    Description: Evoltech:Users:ben:Desktop:Screen Shot 2014-02-27 at 6.24.42 PM.png

Revert to an Older Revision

While working, you may realize that you need to revert to an older version of the file. This is possible using the Make Current function in Zoom. When you make an older version current, it will take that original version and create a new revision based on that older version. That way, you can still preserve each of the versions you made.

To revert to an older version, do the following:

  1. Select an item in Asset Browser.
  2. Click the Description: Evoltech:Users:ben:Desktop:Screen Shot 2014-02-27 at 6.22.49 PM.png  Revisions button to ensure that the Matched Revisions panel is visible.
  3. Click to select a revision in the Matched Revisions panel.
  4. Right-click the revision.
    Description: Evoltech:Users:ben:Desktop:Screen Shot 2014-02-27 at 6.24.42 PM.png
  5. Select Make Current.

Compare

One of main issues that creatives have to figure out when they make multiple revisions of a file is what changed between the versions. Zoom has the ability to compare different revisions of a file or two different assets in Zoom so that you can see what exactly changed between versions.

Description: Evoltech:Users:ben:Desktop:Screen Shot 2014-02-27 at 10.41.10 PM.png

The compare tool allows you to fade between two different files or revisions to analyze the differences between files. You can increase the speed of the fade between versions, decrease the speed of the fade between versions, or zoom in to compare the versions.

Comparing Two Different Revisions of the Same Asset

  1. Select an item in Asset Browser.
  2. Click the Description: Evoltech:Users:ben:Desktop:Screen Shot 2014-02-27 at 6.22.49 PM.png  Revisions button to ensure that the Revisions panel is visible.
  3. While holding the Shift button, select two of the revisions you would like to compare in the Matched Revisions panel.
  4. Click the Description: Evoltech:Users:ben:Desktop:Screen Shot 2014-02-27 at 10.42.50 PM.png Compare button.

Comparing Two Different Assets

  1. Select two item in Asset Browser using the Command or Shift keys.
  2. Click the Description: Evoltech:Users:ben:Desktop:Screen Shot 2014-02-27 at 10.42.50 PM.png Compare button.

The following items are guides for specific Creative Apps for you to work with the integrated plugins Zoom has for these Apps:

Working with Adobe Premiere
Step-by-step guide to using Zoom 7.0 with Adobe Premiere
Working with Adobe Premiere (Zoom 6.0 or below)
Step-by-step guide to using Zoom with Adobe Premiere
Working with Adobe Photoshop
Step-by-step guide to using Zoom with Adobe Photoshop
Working with Adobe Creative Applications
Step-by-step guide to using Zoom with Adobe CC Extensions
Working with Adobe Illustrator
Step-by-step guide to using Zoom with Adobe Illustrator

Collections
Step-by-step guide to using Collections in Asset Browser
Lightbox & Web Approval
Step-by-step guide to using Lightbox and Web Approval
Asset Conflicts
Step-by-step guide to resolving conflicts in Zoom
Smart Copy Assets
via Asset Browser

Layers