ID: 691

Search

via Asset Browser

One of the primary benefits of integrating Zoom into your workplace is the ability to search for files. Zoom has many features to allow you to search for items inside of Zoom as well as filter your search results to ensure you are getting the information that you are looking for.

Each asset inside of Zoom has metadata associated with it. This can be from file properties such as the creation date, the file type, etc., or it can be information such as a title, description, keywords etc. The more metadata a file has, the more ways that Zoom’s search can be used to quickly find the files that you are looking for.

Search Page

Click the search icon . In the search opening tab, you would see a search mode selector next to the search box where you would type the phrase to search for. Clicking on this selector would open a drop-down as shown below.

Each option in the drop-down triggers a different flavor of Zoom search and they are described in the sections below.

Basic Search – “Search Everywhere”

The basic search or the global search looks for the input search string in file names, project names, authors, metadata property names / values, revision comments etc. 

 

When typing into the Global Search, for example, you might be searching for all files that have person. We can do this by doing the following:

  1. In Asset Browser, select the Search Everywhere menu option in the top-right corner of your screen in Search view.
  2. In the Search field, enter a term, for example “bird”.
  3. Hit Enter or Return on your keyboard.

The search results will now show up for you to browse. Depending on the amount of files in the system or your search term, you may have thousands of results, so you might want to refine your search results. Fortunately, Zoom has the tools to help you with that with Quick Search and Filters.

Quick Search

Quick Search is a feature that allows you to quickly find a file from the search results that you have displaying. For example, if your search term was Obama and you were now trying to quickly narrow it to include items that have Washington, you can do this using the Quick Search:

  1. Click the Description: Evoltech:Users:ben:Desktop:Screen Shot 2014-03-03 at 5.02.16 PM.png Search… field in the top left corner of your viewer.
  2. Type what you are searching for into the Quick Search field.
    Ex. Nixon

    Description: Evoltech:Users:ben:Desktop:Screen Shot 2014-03-03 at 5.05.45 PM.png

  3. Zoom will list the matching items based on your current folder or search result.
    If you type in an Asset ID number, the asset will show up under Asset Id, or an author name in Author, Date, Comment, etc.
  4. Click View All… under the category that you want to see.

Filters

Searching can sometimes return a large amount of results. When this happens, it is helpful to have a filter to further filter your results. Zoom has filters to help narrow your search results to the specific asset you are looking for.

  1. Click on Description: Evoltech:Users:ben:Desktop:Screen Shot 2014-03-03 at 5.26.37 PM.png Add Filter.
  2. In the Choose Filter field, type the name of the metadata field you want to filter by.As you type the name of the field, a drop-down list will appear showing which fields are available.
    Keywords

    Description: Evoltech:Users:ben:Desktop:Screen Shot 2014-03-03 at 5.29.02 PM.png

  3. When the field appears, type in the value you want to search by.
    Nixon

    Description: Evoltech:Users:ben:Desktop:Screen Shot 2014-03-03 at 5.31.28 PM.png

As you add filters, the content will narrow in your view. You can remove filters by clicking the  Description: Evoltech:Users:ben:Desktop:Screen Shot 2014-03-03 at 5.33.09 PM.pngDelete button next to your field.

Advanced Search – “Search Filename”

Users can select the “Search Filename” option to simply search for assets of specific file names. But more importantly, with Advanced Search, users can create a very granular search for specific items inside of Zoom using asset metadata.

Searching Based on Metadata Fields

  1. In Asset Browser, click the Description: Evoltech:Users:ben:Desktop:Screen Shot 2014-03-03 at 5.36.36 PM.png Search button in the top-left corner.
  2. Click the Advanced Options button.
  3. Under Select Metadata field, type the metadata field you want to search by and hit Enter on your keyboard.
    Ex. Keywords

    Description: Evoltech:Users:ben:Desktop:Screen Shot 2014-03-03 at 5.43.08 PM.png

  4. Type the value that you wish to search by. A list of values that already exist in Zoom will be listed for you to Select.
    Ex. Nixon

    Description: Evoltech:Users:ben:Desktop:Screen Shot 2014-03-03 at 5.43.18 PM.png

  5. When ready, click Search.

Searching Based on Revision Information

Revision information is information about the individual revisions of a file. For example, who it was who committed that version of a file, the comment when it was committed, the date range of when, etc.

The following example is based on the search query to answer “show me all of the items created by Ben today”:

  1. In Asset Browser, click the Description: Evoltech:Users:ben:Desktop:Screen Shot 2014-03-03 at 5.36.36 PM.png Search button in the top-left corner.
  2. Click the Advanced Options button.
  3. Click the Revision Information tab.
  4. Enter the Author name in the Author field.
    Ex. Ben

    Description: Evoltech:Users:ben:Desktop:Screen Shot 2014-03-03 at 5.47.03 PM.png

  5. Under Date Range, check the From checkbox and set the date to today’s date.
  6. Click the Search button.

Search in Specific Projects

Searches can be narrowed to specific projects or folders. The following example will show you how to narrow your search to a specific project or folder:

  1. In Asset Browser, click the Description: Evoltech:Users:ben:Desktop:Screen Shot 2014-03-03 at 5.36.36 PM.png Search button in the top-left corner.
  2. Click the Advanced Options button.
  3. Click the Search Scope (or Search Inside on Zoom 5.0 and earlier) tab.
  4. Click Specify Project(s)
    Description: Evoltech:Users:ben:Desktop:Screen Shot 2014-03-03 at 5.59.52 PM.png
  5. Click Browse.
  6. Navigate to the folder or project you would like to search in.
  7. Click OK button.
  8. Click the Add button.
  9. Click Search button.

You can add multiple search directories to the list during your search.

Save Search

In Zoom, you can save your searches for future use. This can be useful when commonly searching certain things in Zoom.

  1. In Asset Browser, click the Description: Evoltech:Users:ben:Desktop:Screen Shot 2014-03-03 at 5.36.36 PM.png Search button in the top-left corner.
  2. Click the Advanced Options button.
  3. Set your search parameters.
  4. Click the Description: Evoltech:Users:ben:Desktop:Screen Shot 2014-03-03 at 6.07.25 PM.png Save button.
  5. Insert your Saved Search name.
  6. Click OK.

File-type Filter

As of Zoom 5.1, you can now filter your search results based on defined File-type filters. For example, you may only want to see Images, or Videos, or Layouts, etc. Each of these File-type filters are configurable by Zoom Administrators.

Using a File-Type Filter
  1. In Asset Browser, click the Description: Evoltech:Users:ben:Desktop:Screen Shot 2014-03-03 at 5.36.36 PM.png Search button in the top-left corner.
  2. Click the Advanced Options button.
  3. Set your search parameters.
  4. Click on the Search Scope tab.
  5. Under File-type Filter, check the filters you would like to use.
  6. Click Search button.
Adding a New File-Type Filter
  1. In Asset Browser, click the Description: Evoltech:Users:ben:Desktop:Screen Shot 2014-03-03 at 5.36.36 PM.png Search button in the top-left corner.
  2. Click the Advanced Options button.
  3. Click on the Search Scopetab.
  4. Under File-type Filter, double-click Click here to add new Filter
  5. Click the Add ButtonAdd button in the top-right corner.
Deleting a File-Type Filter
  1. In Asset Browser, click the Description: Evoltech:Users:ben:Desktop:Screen Shot 2014-03-03 at 5.36.36 PM.png Search button in the top-left corner.
  2. Click the Advanced Options button.
  3. Click on the Search Scope tab.
  4. Under File-type Filter, double-click Click here to add new Filter
  5. Click the Delete button Delete button next to the Filter you would like to delete.
  6. Click Save

Content Search – “Search File Contents”

Selecting this option would let users to restrict their search to only the contents of assets in the repository. Please refer to the link here for more details. Content search is disabled by default, please ask your administrator for help configuring it.

Browse in Tab

Browse in Tab

When searching for assets in Zoom, you may want to see assets in the context of which folder they are located in. By using the Browse in Tab function, Zoom will open a new tab in the folder it is located in Zoom.

  1. Select an item in Asset Browser.
  2. Right-click on asset and select Browse in Tab.