Working with Adobe Illustrator

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Install Adobe Extension

If you do not see an Evolphin Zoom panel under Window > Extensions > Evolphin Zoom, install the plugin manually using Installing Creative App Plugin .

Checkin Assets

Prior to Zoom 5.1, the process of checking in an asset was referred to as Commit.

There are a variety of different ways assets can be checked into Zoom. Assets can be checked into Zoom directly from within a Creative App without having to depend on the Asset Browser. For additional information on how to Check-in, see Check-in Assets .

Check-in Unversioned File

  1. Save your current document.
  2. Open the Evolphin Zoom panel by navigating to Window > Extensions > Evolphin Zoom.
    "Window

  3. Zoom 7.0: Click Sync.

    Zoom 6.0 or below: Click Check-in
    Checkin

  4. Choose Server URL if prompted.
Check Browse - Checkin Dialog
Check Browse – Check-in Dialog
  • Click Browse to choose the location in Zoom to check-in the asset if prompted.
  • Fill out any required metadata or keyword values.
  • Enable Convert to working copy in order to check-in the unversioned file and start editing on it right away as a versioned file once it is checked-in
  • Click Check-in.

    • Check-in Versioned File

    In order to check-in existing assets into Zoom via the Creative App panel, your file must already be saved on your computer.

    1. Save your current document.
    2. Open the Evolphin Zoom panel by navigating to Window > Extensions > Evolphin Zoom.
      "Window

    3. Zoom 7.0: Click Sync.
      sync checkin

       

      Zoom 6.0 or below: Click Check-in.
      Checkin

    4. Fill out any required metadata or keyword values.
    5. Click Check-in.

    Check-in Options

    OptionDescription
    Expand/Collapse treeClick to toggle between viewing expanded or collapsed folders in the check-in window. By default, folders are viewed as expanded.
    Show unversionedClick to toggle between viewing only the project/document files or all unversioned files in the parent folder.
    Check-in Parent FolderChecks in the folder that contains the current document.
    Check-in linked assetsClick to toggle between checking-in linked assets along with the project/document check-in.
    Exclusive onlyClick to toggle between checking-in only the project/document and their linked files but not any other unversioned files.
    Convert to working copyCopies the file from its current location to its location in the default working copy folder on your computer.
    Metadata selectionIf enabled, choose/enter values for mandatory metadata fields or select from a preset from the preset drop-down.
    Keep files lockedZoom automatically unlocks assets when performing a Check-in. Enabling this will keep the asset locked after check-in.
    Change thumbnailZoom will search for a _tb file in the same directory as the asset.

    Quick Checkin*

    *Not available in Zoom 7.0+

    Assets can also be checked into Zoom using the Quick Checkin button in the Creative App panel as described here:

    Quick Checkin allows users to quickly check-in assets to a specified location in Zoom. This will also forego any required metadata dialogs. This is useful particularly in environments such as news organizations that need to quickly import items into Zoom and perform organization later. Quick Checkin must be configured in order to work properly.

    Quick Checkin

    Prerequisites:

    1. Open Settings dialog from Z-Icon in the system tray.
      Settings Dialog
      Settings Dialog
    2. Set default zoom server and make sure to select Always Use Default.
      Default Server
      Default Server
    3. Open zoom.properties file from $HOME/.zm
      For Example:  /Users/joe/.zm/zoom.properties
    4. Add default Quick Checkin destination folder.
      Syntax: QUICK_CHECKIN_DEST=/defproj
      /defproj is the path on zoom server where Quick Checkin files will go to.
    5. The Quick Checkin dialog will not appear by default. Add SHOW_QUICK_CHECKIN property in zoom.properties file, if you want to the Quick Checkin dialog to appear.
      Syntax: SHOW_QUICK_CHECKIN=TRUE
    6. If mandatory metadata is enabled on zoom server, make sure to save the default metadata template from checkin dialog
      1. Open Checkin dialog.
      2. Fill all the mandatory metadata fields.
      3. Click the save button
        Metadata Template

     

     Launch Quick Checkin:

      1. Save your current document.
      2. Open the Evolphin Zoom panel by navigating to Window > Extensions > Evolphin Zoom.
        Window > Extensions > Evolphin Zoom
      3. Click Quick Checkin.
        Quick_checkin
      4. Click Checkin in the Quick Checkin dialog.
        The Quick Checkin dialog will not appear if SILENT_QUICK_CHECKIN is set to TRUE in zoom.properties file.

    Smart Copy/Clone Project

    Within Zoom, creating copies of files is easy using Smart Copy. Unlike conventional copying of files which takes up additional data, creating a Smart Copy allows a file to be copied and edited without having to duplicate data on the server. You can create smart copies of a file or an entire folder. For additional information on Smart Copy, see Smart Copy Assets .

    Smart Copy is called Clone Project inside the Zoom Adobe plugin from Zoom 7.0 onwards.
    Follow these steps to smart copy / clone your project:
    1. Save your current document.
    2. Open the Evolphin Zoom panel by navigating to Window > Extensions > Evolphin Zoom.
      Window > Extensions > Evolphin Zoom
      Window > Extensions > Evolphin Zoom
    3. Zoom 7.0: Click Fly-out menu > Clone Project

       

      Zoom 6.0 or below: Click Smart Copy.
      SmartCopy

    4. Choose Server URL.
      Check Browse - Checkin Dialog
      Check Browse – Checkin Dialog
    5. Click Browse to choose the location in Zoom to checkin the asset.
    6. Fill out any required metadata or keyword values.
    7. Enable or disable Convert to working copy.
    8. Click Smart Copy.

    Lock/Unlock

    Lock is a feature in Zoom that allows you to restrict who is working at a file at one time. This helps communicate to users which files have been delegated to which users at a time. When a file is locked, other users in Zoom are not able to commit a new version of the file until you have released the lock on the file.

    When you Checkin an asset, the asset is automatically unlocked unless you explicitly check Keep files locked in the Checkin dialog.

    Lock

    1. Save your current document.
    2. Open the Evolphin Zoom panel by navigating to Window > Extensions > Evolphin Zoom.
      Window > Extensions > Evolphin Zoom
      Window > Extensions > Evolphin Zoom
    3. Zoom 7.0: Toggle Lock

      Zoom 6.0 or below: Click Lock/Unlock and select Get Lock.
      LockUnlock

    4. Choose Server URL.
      Check Browse - Checkin Dialog
      Check Browse – Checkin Dialog

    Release Lock

    1. Save your current document.
    2. Open the Evolphin Zoom panel by navigating to Window > Extensions > Evolphin Zoom.
      Window > Extensions > Evolphin Zoom
      Window > Extensions > Evolphin Zoom
    3. Zoom 7.0:


      Zoom 6.0 or below: Click       Lock/Unlock and select Release Lock.
      LockUnlock

    4. Choose Server URL.
      Check Browse - Checkin Dialog
      Check Browse – Checkin Dialog

    Revert/Revert Project

    When editing an asset inside of Zoom, Revert allows you to revert back to the last revision checked out from the Zoom Server. This will remove any of the modifications that were applied to the asset.

    Revert is called Revert Project from Zoom 7.0 onwards and is now available from the flyover menu in the plugin.

    Revert Changes

    1. Open the Evolphin Zoom panel by navigating to Window > Extensions > Evolphin Zoom.
      Window > Extensions > Evolphin Zoom
      Window > Extensions > Evolphin Zoom
    2. Zoom 7.0: Click Revert Project from the fly-out menu

       

      Zoom 6.0 or lower: Click Revert. In the drop-down, select Revert Changes.
      Revert

    3. Click OK.

    Update/Sync

    When a file is changed on the Zoom Server, for example a new version is created, the file on your computer now is older than the latest version on the server and needs to be updated. Updating the files will update the file if there is a newer version or move it if it was moved on the Zoom Server.

    Update is covered with Sync from Zoom 7.0 onwards.

    Update Asset

    1. Open the Evolphin Zoom panel by navigating to Window > Extensions > Evolphin Zoom.
      Window > Extensions > Evolphin Zoom
      Window > Extensions > Evolphin Zoom
    2. Zoom 7.0: Click Sync. Sync will determine if update from or check-in to server is needed.

       

      Zoom 6.0 or lower: Click Update.
      Update

    3. Click OK.

    Task Manager

    The Task Manager allows users who have the Workflow module to accept and submit tasks assigned to them within a Workflow Job. The Task Manager can be launched directly from with the Creative App Plugin.

    This feature is not available from Zoom 7.0 onwards.
     
    1. Open the Evolphin Zoom panel by navigating to Window > Extensions > Evolphin Zoom.
      Window > Extensions > Evolphin Zoom
      Window > Extensions > Evolphin Zoom
    2. Click Task Manager.
      TaskManager
    3. Click OK.

    Show in Asset Browser/View in Zoom

    The Show in Asset Browser button in the Creative App Plugin allows users to navigate to the asset they have open in the Creative App within Asset Browser.

    Show Current Asset in Asset Browser

    1. Open the Evolphin Zoom panel by navigating to Window > Extensions > Evolphin Zoom.
      Window > Extensions > Evolphin Zoom
      Window > Extensions > Evolphin Zoom
    2. Zoom 7.0: Click 

      or from any view, select a file:

      Zoom 6.0 or below: Click Show in Asset Browser.
      ShowInVAB

    3. Click OK.

    Incoming Changes

    Incoming Changes allows you to view what working copies on your computer currently have never revisions on the Zoom Server. Accessing Incoming Changes is possible directly through the Creative App Panel.

    Incoming Changes is not available from Zoom 7.0 onwards.

    Revert Changes

    1. Open the Evolphin Zoom panel by navigating to Window > Extensions > Evolphin Zoom.
      Window > Extensions > Evolphin Zoom
      Window > Extensions > Evolphin Zoom
    2. Click Incoming Changes.
      Incoming Changes - Creative App Panel

    Zoom Repository

    The Zoom Repository button in the Creative App Plugin will allow you to launch the Zoom Repository from directly within your Creative App.

    This button is not available from Zoom 7.0 onwards.

    Launching Zoom Repository

    1. Open the Evolphin Zoom panel by navigating to Window > Extensions > Evolphin Zoom.
      Window > Extensions > Evolphin Zoom
      Window > Extensions > Evolphin Zoom
    2. Click Zoom Repository.
      Zoom Repository icon - Creative App Panel

    Status

    The Status button shows the detailed current status of a working copy on your computer locally and on the Zoom Server. This includes information such as File Status, Size, Modification Date, etc.

    This button is deprecated in Zoom 7.0. The status is displayed at all times.

     

    View Asset Status

    1. Open the Evolphin Zoom panel by navigating to Window > Extensions > Evolphin Zoom.
      Window > Extensions > Evolphin Zoom
      Window > Extensions > Evolphin Zoom
    2. Click Status.
      Status

    Reveal/View in Explorer/Finder

    Reveal in Explorer / Reveal in Finder button in the Creative App Plugin navigates to the working copy within Windows Explorer or the Apple Finder on your computer.

    Reveal in Explorer / Reveal in Finder is called View in Explorer / View in Finder from Zoom 7.0 onwards.

    Reveal in Windows Explorer or Apple Finder

    1. Open the Evolphin Zoom panel by navigating to Window > Extensions > Evolphin Zoom.
      Window > Extensions > Evolphin Zoom
    2. Zoom 7.0:

      or from any file that can be accessed without the cloud icon:

      Zoom 6.0 or below: Click Reveal in Explorer.
      RevealInExp

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