ID: 972

Check-in Assets

via Creative App Panel

Prior to Zoom 5.1, the process of checking in an asset was referred to as Commit.

There are a variety of different ways assets can be checked into Zoom. Assets can be checked into Zoom directly from within a Creative App without having to depend on Asset Browser. For additional information on how to Check-in, see Checkin Assets .

Check-in Unversioned File

  1. Save your current document.
  2. Open the Evolphin Zoom panel by navigating to Window > Extensions > Evolphin Zoom.
    Window > Extensions > Evolphin Zoom
    Window > Extensions > Evolphin Zoom

  3. Zoom 7.0: Click Sync.

    Zoom 6.0 or below: Click Check-in
    Checkin

  4. Choose Server URL if prompted.
    Check Browse - Checkin Dialog
    Check Browse – Check-in Dialog

  5. Click Browse to choose the location in Zoom to checkin the asset if prompted.
  6. Fill out any required metadata or keyword values.
  7. Enable Convert to working copy in order to check-in the unversioned file and start editing on it right away as a versioned file once it is checked-in
  8. Click Check-in.

Check-in Versioned File

In order to check-in existing assets into Zoom via the Creative App panel, your file must already be saved on your computer.

  1. Save your current document.
  2. Open the Evolphin Zoom panel by navigating to Window > Extensions > Evolphin Zoom.
    Window > Extensions > Evolphin Zoom
    Window > Extensions > Evolphin Zoom

  3. Zoom 7.0: Click Sync.
    sync checkin

    Zoom 6.0 or below: Click Check-in.
    Checkin

  4. Fill out any required metadata or keyword values.
  5. Click Check-in.

Check-in Options

Option Description
Check-in Parent Folder Checks in the folder that contains the current document.
Convert to working copy Copies the file from its current location to its location in the default working copy folder on your computer.
Keep files locked Zoom automatically unlocks assets when performing a Check-in. Enabling this will keep the asset locked after checkin.
Change thumbnail Zoom will search for a _tb file in the same directory as the asset.

 

Quick Checkin*

*Not available in Zoom 7.0+

Assets can also be checked into Zoom using the Quick Checkin button in the Creative App panel as described here:

Quick Checkin allows users to quickly checkin assets to a specified location in Zoom. This will also forego any required metadata dialogs. This is useful particularly in environments such as news organizations that need to quickly import items into Zoom and perform organization later. Quick Checkin must be configured in order to work properly.

Quick Checkin

Prerequisites:

  1. Open Settings dialog from Z-Icon in the system tray.

    Settings Dialog
    Settings Dialog
  2. Set default zoom server and make sure to select Always Use Default.

    Default Server
    Default Server
  3. Open zoom.properties file from $HOME/.zm
    For Example:  /Users/joe/.zm/zoom.properties
  4. Add default Quick Checkin destination folder.
    Syntax: QUICK_CHECKIN_DEST=/defproj
    /defproj is the path on zoom server where Quick Checkin files will go to.
  5. The Quick Checkin dialog will not appear by default. Add SHOW_QUICK_CHECKIN property in zoom.properties file, if you want to the Quick Checkin dialog to appear.
    Syntax: SHOW_QUICK_CHECKIN=TRUE
  6. If mandatory metadata is enabled on zoom server, make sure to save the default metadata template from checkin dialog
    1. Open Checkin dialog.
    2. Fill all the mandatory metadata fields.
    3. Click the save button
      Metadata Template

 

 Launch Quick Checkin:

    1. Save your current document.
    2. Open the Evolphin Zoom panel by navigating to Window > Extensions > Evolphin Zoom.
      Window > Extensions > Evolphin Zoom
    3. Click Quick Checkin.
      Quick_checkin
    4. Click Checkin in the Quick Checkin dialog.
      The Quick Checkin dialog will not appear if SILENT_QUICK_CHECKIN is set to TRUE in zoom.properties file.