The brand new Web Client lets you connect to a Zoom repository and access assets on it. You could upload assets, comment on them, compare revisions, or group them into collections.
Any collection could be shared with non-Zoom users or even handed out as an invite link to view, comment or edit assets.
This powerful tool is full of features to make it easier to work with assets without using the installable client side applications.
The main sections are – Home, Assets, Collections and Search (for assets). Let us look at the each of these in detail:
The Home page loads after login. Alternatively, click the top left logo to view the Home page.
It shows the user profile picture on the top right corner with the logout link. The panel on the right shows all asset activity and comments for the projects accessible to the logged user.
If we scroll down, the user’s favourite assets are visible (if user has favorite assets). To add or remove an asset as a favorite, click the star in the bottom right of the asset thumbnail on the Assets page. For more details, check the Assets section.
Spotlight assets are also shown if set by the admin. Admin users can add or remove spotlight assets by clicking ‘Edit’ in the Spotlight section.
Click on Share a File link on the home page. In the popup box select assets to upload by either browsing for files or dropping assets in.
Wait for the file upload to finish. Click Ok.
The bell on the top right corner shows the number of notifications for the user. Click on the bell to open notifications panel on left side of the page.
In the Comments tab of the Notifications panel, click on each collection name to open the comment history. Clicking on a comment will redirect to the asset page with all the details about that asset including comments.
The assets page shows all assets available to the logged user.
In the far left on top of the assets display pane, the number of assets loaded and the total number of assets available to the user (for the current filters) are shown.
Right after the numbers is a reload button. It refreshes the assets display so any changes to the list (like additions, deletions, metadata changes etc.) are reflected.
In the far right, click on the Sort by button to change the sort parameter and/or ascending descending order.
Slide the thumb size slider to increase or decrease the thumbnail size visible. Click reset to restore the default thumb size for assets.
Change the view between list, grid and mosaic by clicking on each icon. Click on the settings button in the end to add/remove asset metadata that would be visible with asset thumbs.
The assets displayed may also be narrowed down using filters like File Types etc. Click on ‘Clear all filters’ to see all assets again.
These filtered assets search may be saved from the Saved Search drop down on the right corner. You can also load saved searches from this list.
Asset actions on Assets page
Some actions may be performed on assets from the Assets page.
Favorite or unfavorite an asset by hovering over it and then clicking on the star that appears in the lower left corner of the asset thumbnail.
To rename or delete an asset, hover over the asset and click the … for a popup menu of options.
An admin may also add an asset to the spotlight from this popup menu.
When you hover over an asset, another clickable option is to Select an asset from the top right corner of the asset thumbnail. Click on multiple assets to select or deselect them.
Once an asset is selected, a selection menu bar appears above the assets list top left corner that has options to work on the selection. Continue selecting more assets as required. Click ‘clear selection’ to stop working with the selection. The selection menu bar also disappears.
You could delete, download or edit metadata for all assets in the selection.
You could also add the selection of assets to a collection. Add the assets to a new collection or to an existing collection from the drop down.
Asset view page
When you click any asset thumb, the asset details open in the asset page. It shows details about the asset like metadata and comments.
If the asset has multiple revisions, compare the current one with the previous by clicking the Compare with previous versions link.
The collections accessible to the user are displayed on the Collections page. Like the assets, you could filter and sort collections. You can also change the thumb size of the collections and change between list, grid and mosaic views.
Collection view page
When you click any collection thumb, the collection details open in the collection page. It shows the assets in the collection as well as other details like status of the collection, tags assigned to it.
Open a collection from its thumb. In the far right corner, click the Share button.
In the popup window, enter the email IDs with whom the collection is to be shared, enter an optional note and click Send Invites.
To change permissions of any user of a shared asset, click the Current members tab in the same popup window and choose between Read, Comment, and Edit permissions.
You can click Search on the top bar to search within assets names, metadata, and keywords.