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The Web Client

The brand new Web Client is full of features to make it easier to work with assets without using the installable client-side applications. This powerful tool lets you connect to a Zoom repository and access assets on it from anywhere. You could upload assets, review them, compare revisions, or group them into collections. A collection of assets could be shared easily with Zoom users, with email IDs or with anyone with a link.

All Zoom users can log in to the Web Client. The content displayed is per the roles and projects assigned to the logged-in user. Operations like uploading, editing, commenting, approving etc. are also permission based. For details, go to Managing Users, Roles & Permissions in Zoom 7.0 .

To see the Web Client in action, let us look at the main sections – Home, Assets, Collections, Sharing Collections and Searching for assets in detail below:

 

The Homepage is shown after login. Alternatively, click the logo Logo imageon the top left of any page to go to the Homepage.

The logged-in user’s profile picture is shown in the top right corner next to the notification icon. Clicking the profile picture will open the User menu. The user may change password or update profile picture by clicking Edit User Profile. The panel on the right shows activity and comments in the projects accessible to the logged-in user.

The logo shown here is the default one shipped with the Web Client. To change the logo, configure Web Client to use a different logo. For more details, click here.

 

Image 1: Homepage showing User menu in the top right

 

If we scroll down, the logged in user’s favorite assets are visible (if the user has favorite assets). To add or remove an asset as a favorite, click the star Favorite in the bottom right of the asset thumbnail. For more details, check the Assets and Collection details sections.

Spotlight assets are also shown if configured by the admin. Admin users can add or remove spotlight assets by clicking Edit in the Spotlight section. Alternatively, add an asset to the Spotlight from the menu on the asset thumbnail. For more details, check the Assets and Collection details sections.

Image 2: Favorite and Spotlight on Homepage

 

Uploading Assets

You could upload files conveniently through the home page. Just drop files(s) in the Easy upload box.

Alternatively, click on the Share a Filelink. In the Open window, select one or more assets to upload and click Open. Wait for the upload status to show Finished. Click Done.

From Zoom 7.1, a user may upload assets by dropping them on the Homepage, Assets page or Collection detail page.

 

Notifications

The bell Notifications is shown on the top right corner of all pages. It shows the notification counts for the user. Click on the bell to open notifications panel on left side of the page.

Image 3: Notifications panel

 

In the Notifications panel, view comments for a collection by selecting the collection in the Comments tab. Clicking on any comment will redirect to the Asset in collection page showing all comments on the asset. The Asset in collection page is shown here.

 

 

The assets page shows all assets available to the logged-in user. The number of assets visible against the number of assets filtered is shown above the assets display panel. The filters applicable are also shown above the assets. More on filtering here. Right after the numbers is a reload button Reload Assets. It refreshes the assets display so any changes to the assets like additions, deletions, metadata changes etc. are reflected.

Assets page
Image 4: Assets page

 

In the far right, the Sort By drop-down shows the sort parameters along with sort orders. The selected sort parameter and order are prefixed with a . The thumb size slider next to sort options changes the thumbnail size of the assets. Reset will restore the default thumb size. The view buttons, List Grid Mosaic are for choosing the way assets are displayed.

Sorting Assets
Image 5: Display options for assets

 

 The Configure View button Configure View in the right corner is for adding/removing metadata displayed with asset thumbs.

Image
Image 6: Display options for asset metadata

 

Filtering Assets

The assets displayed may be narrowed down using filters displayed above the assets display. Click on Clear all filters to remove filters and see all available assets again.

Filters
Image 7: Filtering assets for display

 

These filtered searches may be saved from the Saved Search menu in the right corner. You can also load previously saved searches from the list.

Saving a search
Image 8: Saving and loading asset filters

 

Actions on Assets

Some actions may be performed with assets displayed on the Assets page. Favorite or unfavorite an asset by hovering over it and then clicking on the star Favorite that appears in the lower left corner of the asset thumbnail as shown below.

Favorite an asset
Image 9: Favorite an Asset

 

To rename or delete an asset, hover over the asset and click for a popup menu of options as shown below. An admin user also gets the option to add an asset to the spotlight from this popup menu.

Asset popup menu
Image 10: Asset context menu

 

When you hover over an asset, another clickable option is to Select the asset from the top right corner of the asset thumbnail. Click on multiple assets to select or deselect them. After selecting at least one asset, a selection menu bar appears above the assets display panel. The selection menu has actions to perform with the selection of assets. For the selection, you could delete assets, edit asset metadata, download assets or add assets to a collection.

Click clear selection to deselect assets and stop working with the selection. The selection menu bar also disappears.

Assets page
Image 11: Selecting asset(s)

 

If you click on edit metadata button after making a selection, the Edit Metadata window is displayed. From this window, you can view and edit metadata values for all assets in the selection. You can also export metadata for the selected assets to a text file.

Image 12: Editing metadata for selected assets

 

If you click on Add to collection button after making a selection, the Add to Collection window is displayed. Enter the name of a new collection or select an existing collection from the drop-down.

Image 13: Adding assets to a collection

 

Asset details

When you click an asset thumb, the asset details are shown on the asset page. Metadata details for the asset are also displayed. You could edit or download the asset as well.

Image 14: Asset details

 

 

The collections accessible to the logged-in user are displayed on the Collections page. Like assets, you could filter and sort collections. You can also change between list, grid, and mosaic views. The number of collections displayed is shown above the collections display. The reload button Reload Assets refreshes the display so any changes to the collections are loaded.

Image 15: Collections page

 

For each collection, its name, status, last updated time, and the number of assets are shown. A collection could have one of the following statuses:

  • Not started – no activity has been performed on any asset of the collection since it was created or being marked as unhidden.
  • In progress – as soon as its asset is edited or commented on, the status of the collection changes to In progress.
  • Hidden – a collection may be marked Hidden by any user who has Admin rights on the collection. A hidden collection will not be displayed in the Collection list by default. These are only shown when the collection status filter is set to show hidden collections.
  • Approved – a collection may be marked Approved by any user who has Admin rights on the collection. Approved status means that the work has been completed and the collection is ready to use.
  • Rejected – a collection may be marked Rejected by any user who has Admin rights on the collection. Rejected status means that the changes made to assets have been rejected by an admin user.

In list view, the owner of the collection is also displayed to the right. You may also delete a collection by clicking in list view, or by selecting Delete from the popup menu after hovering over the collection in other views.

 

Collection details

When you click any collection thumb, the collection details are shown. It shows the assets in the collection as well as other details like status of the collection and tags assigned to it.

Admin users for the collection can add or remove assets. Admin users may also change collection status, download parameters, and sharing parameters for the collection. They may add or remove shared users for the collection and change the permissions assigned to shared users. Admin users may also add or remove tags to the collection.

All users of the collection are allowed to sort the assets displayed and change display views between list, grid, and mosaic.

Image 16: Viewing a collection
Image 16: Viewing a collection in mosaic view

 

Asset in a Collection

When you click an asset thumb in the Collection view page, the asset is shown with its comments as part of the collection. You could add new or reply to existing comments. Comments could also be spatially added and seen on an asset.

Admin users can approve or reject the asset within the collection.

Image 17: Image in a collection

 

Clicking any comment on a video will move the slider to the frame where the comment was added. You could also browse spatial comments on frames of the video by clicking previous and next comment sliders near the play button.

Image
Image 18: Video in a collection

 

If the asset has multiple revisions, compare the current one with the previous by clicking the Compare with previous versions link.

Image
Image 19: Comparing revisions for a video

 

 

To share a collection, click the Share button on the collection view page. In the popup window, enter the email IDs, an optional note and click Send Invites. Alternatively, click Copy invite link to get a link to the collection. Share this link as needed.

Share collection
Image 20: Sharing a collection

 

To change permissions for existing users of a shared asset, click the Current members tab in the same popup window and choose between Read only, Can Comment, and Admin permissions.

sharepermissions
Image 21: Changing sharing permissions

 

 

Click searchbutton on the top to search for assets within assets names, metadata, and keywords. You could further filter the search results using the filter drop downs as on assets page. For more details on filtering, go to Filtering Assets.

Search page
Image 22: Searching for assets